I believe that to prepare for a class, really means to over-prepare. But no matter how much you prepare, there is always seems to be something missing once the class has started. That is why I am a firm believer in checklists. Below I have found a great all-inclusive checklist online. Check it out! Can you find the one thing that I added?
Prepare A Training Course - General To Do - Checklist
This checklist contains considerations required for the preparation and production of a training course. Preparation, great content and a great trainer of the key to delivery of training course. Have key pieces in place and you will find yourself with rave reviews, and more than that, candidates who will leave engaged, eager to put their new found knowledge to the test. Follow this checklist when you prepare your next training course, and do let us know via a review how it went, did we forget anything?
Initial training course preparation:
Training needs analysis completed
High level course content definition completed
High level course content definition reviewed/approved with sponsor
Training course agenda :
Delegates list completed
Delegate list size plus flex/contingency fits with course
Delegate/audience analysis completed?
Detailed agenda contains location of training (including directions if people are travelling?)
Detailed agenda contains who to contact on arrival and where to go?
Detailed agenda informs delegates know who to contact if cannot attend/running late?
Detailed agenda contains objectives?
Detailed agenda contains names/roles and email contacts?
Detailed agenda containers trainers and their contact details?
Detailed agenda contains suggested arrival times?
Detailed agenda contains schedule with lunch/break start/end times?
Detailed agenda has been spell checked?
Detailed agenda contains trainer pre-requisites?
Detailed agenda contains delegate prerequisites?
Detailed agenda lists course, help references?
Detailed agenda list post course support numbers?
Detailed agenda completed
Detailed agenda reviewed/approved
Delegates have had chance to review and comment upon the agenda to ensure full coverage
Training course material preparation:
Any required power-point slides completed?
Any required power-point slides reviewed/approved?
Training guides completed?
Training guides reviewed/approved?
Reference guide completed?
Reference guides reviewed/approved?
Videos if available completed?
E-learning if available completed?
Correct data exists if hands on?
All users will have correct logins if hands-on?
Preparation for running a training course checklist:
Ensure a venue located
Ensure trainers are identified and booked around training dates
Ensure trainers are booked for preparation work
Ensure courses are trialed where necessary
Populate training database with data ensuring data reflects who will be logging in
Special dietary or disability needs considered?
Training course location preparation (just ahead):
Photocopier/printing is available?
Projector and screen available?
Wipe-board/flipchart pens/wiper available?
Training machines can be made available with the correct specification?
Refreshments can be supplied?
Ensured wireless/network speeds are strong?
Emergency procedures for venue are understood (fire exists etc)
Training room provisional bookings made?
Ensure you know if/when are fire drills will be taken during the course
Ensure take a phone charger
Is your power-point clicker packed with extra batteries? (This one is from Yasmine. :))
Ensure take a power converter if training abroad
Spare power adaptor
Ensure materials are printed where necessary
Ensure spare copy of power points/materials held on memory stick taken with you
Ensure there is a review form for the user to score the course and to confirm they are now trained (with room to detail exceptions where that is not the case)
Prepare name tags/labels if required
Ensure a contact number is available for local IT and that they are available to assist if any infrastructure issues
If any aspect of the course requires remote communication, ensure that element of the course is trailed from the actual venue
Correct number of tables/chairs exist?
Room temperatures are going to be appropriate
Firm training room bookings
Ensure spare bulbs for projector are available
Ensure spare wipe board/flip chart pens are available
Taking a supply of post-it notes?
Pens and paper will be supplied in the room?
Training course location preparation (on the day):
Check where restrooms are
Confirm connection speeds form training location are as required
Check lighting and blinds
Check air conditioning
Check electrical outlets
Check water is available
Confirm logins work for all expected delegates
Ensure projector and screen working
Ensure projector is working
Ensure training machines available and working
Confirm wipe-board/flip chart pens working
Ensure details are given to delegates regards emergency exits
Ensure details are given to delegates regards restrooms
Cite Htae Group. “Prepare A Training Course - General To Do - Checklist” HTAE.net. 2021. <https://www.htae.net/checklist2/prepare-a-training-course/242/> Accessed 07 May 2021.